9. No Officer or member of the Northern Borzoi Association Committee to stand for election to The Borzoi Club Committee
10. The Association shall consist of an unlimited number of Members whose names and addresses shall be entered in a book for that purpose by the Secretary, which shall be available for inspection by The Kennel Club or a Member of the Association
11. The election of Members shall be entrusted to the Committee, each applicant shall be proposed by one Member of the association and seconded by another. A majority vote shall exclude
12. An annual subscription shall be paid, which entitles the subscriber to full Membership; plus an optional donation per subscription to the Northern Borzoi Association Rescue Scheme during its lifetime. Senior Membership with full voting rights is available for members over 65 at a reduced rate. Junior Membership for ages eight to sixteen (without voting power) shall be available for the same reduced rate. The annual subscription shall be payable to the Treasurer on 1st January each year. No Member whose subscription is unpaid shall be entitled to any privileges of Membership. If any Member shall fail to pay the annual subscription by 1st February, the Committee shall have the power to erase their name from the list of Members, but if the Committee shall subsequently receive a satisfactory explanation, the Member may, at the discretion of the Committee, and on payment of any arrears, be re-admitted to Membership
13. The payment of the subscription entitles the Member to enjoy the benefit and privilege of the Association; such payment is a pledge to abide by the Rules and Regulations of the Association
14. The Committee shall have power to recommend to an Annual General Meeting the election of Honorary Life members, subject to obtaining a majority vote
15. Any Member who shall be suspended under Kennel Club Rule A42j [4] and/or disqualified under Kennel Club Rule A42j [8] shall ipso facto cease to be a Member of the Association for the duration of the suspension and/or disqualification
If the conduct of any Member shall, in the opinion of the Committee of the Society be injurious to the character or the interests of the Society, the Committee of the Society may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Society shall be called for the purpose of passing a resolution to expel him/her
Notice of the Special General Meeting shall be sent to the accused Member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the Meeting, a resolution to expel is passed by a two thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of members; and he/she shall thereupon cease for all purposes to be a Member of the Society except that he/she may, within two calendar months from the date of such Meeting, appeal to The Kennel Club upon and subject to such condition as The Kennel Club may impose
Committee
16. The affairs of the Association shall be conducted by a President, two Vice Presidents, a Secretary, a Treasurer, a Chairman [who shall have been a Committee Member for a period of at least 3 years] a Vice Chairman and a Committee of eight. The President shall be invited to take the Chair at the Annual General Meeting. The Chairman or Vice Chairman will take the Chair at all Committee Meetings. a Cup Steward will be elected from the Committee by the Committee.
Voting for the Officers and Committee shall be by Secret Postal ballot by paid up members. Each member shall be entitled to one vote, but members who have not paid their current subscription by 31 January will not receive a voting paper for that year. Each member of a partnership shall be entitled to one vote. There shall be no proxy votes. Voting papers shall be returned to an independent body nominated annually at the Annual General Meeting.
17. The Association may have a Patron, elected at the Annual general Meeting at which time the term of office may be determined
18. The management of the Association shall be in the hands of the Committee of eight, who will serve a 2 year term. Four members of the Committee will retire in one year; and being eligible, offer themselves for re-election with the remaining four likewise retiring in the alternate year and being eligible offer themselves for re-election. Where there are more than 4 Committee places available for election the four members serving 2 years consist of those with the highest number of votes at the Annual General Meeting at which they were elected
19. The President shall be elected for a period of three years; the Vice Presidents shall be elected annually
20. A person may be elected to the Committee to fill any casual vacancy and will only serve for the remainder of the one-year term of the person he replaces, but he shall be eligible for re-election
21. The Officers shall be ex -officio members of the Committee
22. The Committee and Officers shall have the power to deal with any question relating to the management of the Association not provided for in the Rules; and for all financial matters, including the guaranteeing of classes, offering specials; and voting of any Association funds towards any matter connected with dog shows
23. Members of the Committee and any Member of the Association who may be called upon to undertake any special services on behalf of the Association shall be entitled to receive all reasonable outlays incurred in carrying out such services
24. A member of the Committee shall vacate office if absent from the meetings of the Committee or any Sub-Committee on four consecutive occasions without just cause intimated to the Secretary
25. No person shall be deemed a Member of the Association or be entitled to the privileges of Membership until subscriptions have been paid. Members whose subscriptions for the current year have not been paid by 1st February shall not be eligible to vote at the Annual General Meeting on any matter whatsoever.
Finances
26. The Financial Year of the Association shall be from 1st January to 31 December
27. A banking account shall be opened in the name of the Association into which all revenue of the Association shall be paid; and from which withdrawals shall only be made on the signature of two out of three of the President, Secretary and Treasurer. These three shall act as Association Trustees. The duties of the Secretary and Treasurer shall be those as laid down by The Kennel Club.
An auditor or auditors shall be elected annually at the Annual General Meeting, but any casual vacancy in the office of auditor shall be filled by the Committee appointing another auditor, who, however, shall hold office only until the next Annual General Meeting. The auditor(s) must be one qualified accountant or two unqualified individuals with accountancy experience.
29. The members of the Committee and the Sub-Committee; the Secretary, Treasurer, auditor [s] and other Officers for the time being of the Association, shall be indemnified out of the funds of the Association against loss, costs and charges, which they may respectively incur or be put to on account of any contract, deed, act, matter or thing done, entered into, executed or permitted by them respectively on behalf of the Association; and each of them shall be chargeable only for so much money as he may actually receive and they shall not be answerable for the acts, receipts, neglects or defaults only
Cups and Trophies
30. Cups and Trophies will be held from Association Show to Association Show. Any points cups and trophies to be awarded on the year from 01 January to 31 December. A non-refundable fee will be required which will be donated to the Northern Borzoi Association Rescue Scheme. Exhibitors will be liable for loss or damage to cups and trophies whilst in their possession. The amount of deposit will be determined by the Committee from time to time. A donor of any cup or trophy will state in writing that the cup or trophy is the property of the Association.
Property
31. The property of the Association [if any] shall be vested in the three trustees. The signature of any two trustees to be valid
32. Upon dissolution or winding up of the Association, a final statement of audited accounts with a record of the disposal of the property of the Association shall be forwarded to The Kennel Club within six months and the persons named as Officers and Committee of the Association on the last return furnished to The Kennel Club, will be held responsible by The Kennel Club for the proper winding up of the Association
33. The Association may be dissolved or wound up only by the following procedure:
[a] A resolution to be put forward by the Committee, or one third of the Membership, this must then be;
[b] followed by a Special general Meeting where three-quarters of the Membership present and voting shall confirm the resolution
[c] Voting on the resolution shall be by postal ballot of all Members and a three-quarters majority shall decide. The postal ballot shall be undertaken not less than fourteen days after the date of the Special General Meeting. Voting papers to be returned to The Kennel Club by the specified date on the voting paper
Meetings of the Association
34. There shall be an Annual General Meeting to receive the report of the Committee and the balance sheet, to elect Officers; and to discuss any resolution duly placed on the agenda. Prior notice of the content of any resolution to be placed on the agenda shall be given, by the due date, to the Secretary. Any resolution for inclusion on the AGM or GM agenda must be forwarded with signatures of the proposer and seconder
36. Nomination forms are to be sent out prior to the Annual General Meeting, accompanied by a record of attendance at meetings by the retiring Committee. Nominations must be proposed and seconded, and signed, by fully paid up members, and must be signed by the member signifying their willingness to stand. In the event of an equality of votes being recorded a re-vote shall be taken.
36. Any proposition defeated at a General Meeting, Annual General Meeting, or Special General Meeting may not be resubmitted for consideration by the Membership for a period of two years from the date of the meeting where the said proposition was defeated
37. A motion which is contradictory to a previous resolution passed by a majority in General Meeting shall not be competent within two years from the date of adoption of such resolution
38. A Special Meeting shall be summoned by the Secretary if one third of the members send a signed requisition stating the subject to be discussed; no business other than the matter on the Agenda can be discussed at a Special General Meeting. The date of a Special General Meeting shall not be later than 28 days after receiving the request for such a meeting. Members will receive notice no later than 14 days before the proposed Annual general Meeting or Special General Meeting. The Committee shall have the power to call a Special General Meeting for any reason whatsoever
39. The Committee shall decide the date, time and venue of any meeting of the Association
40. The accidental omission to give notice of a meeting of the Association to any member or members not exceeding one tenth of the total number of members for the time being entitled to receive such notice shall not invalidate the proceedings of any meeting
41. Meetings of the Committee shall be held as often as may be deemed necessary, and seven shall form a quorum, including two officers, for the transaction of business. If Committee membership falls below the stated quorum, those Committee members remaining may take such action as deemed necessary for the continuance of the Committee
42. The Executive Committee may order the formation of a Sub-Committee as and when deemed necessary
43. In the course of meetings of the Executive Committee and Sub Committees, members must disclose any interest which may conflict with the proper consideration of a matter under discussion. The meetings shall then decide whether the member can participate in and/or vote upon the said matter
44. All Sub-Committee shall submit full reports of their activities to the Committee and also Minutes of their meetings for review by the Committee, and have no executive powers
Judges
45. The Committee shall maintain Lists [A1, A2, A3, B and C] of those persons competent and willing to officiate as judges and these lists shall be for one year only and shall be revised annually. Persons wishing to judge should apply in the first instance for inclusion on the appropriate List. Criteria for each list will be reviewed by the Committee in accordance with mandatory Kennel Club Judges Working Party requirements issued by the Kennel Club. The Secretary will maintain the current criteria and make these available on request.
The A1 List shall be the names of those persons whom the club would support and have previously been approved by The Kennel Club to award CC’s in the breed and carried out the appointment. The A3 List shall be the names of persons whom the club would support to award CC’s but as yet have not been approved by The Kennel Club for inclusion on the A2 List. Candidates for any lists must send details of their judging experience to the Honorary Secretary for consideration when applying for inclusion on the list. The current NBA Committee shall appoint a Sub-Committee as a selection panel for the judges lists. A minimum of 75% of the selection panel to have awarded Challenge Certificates in the breed. It is the responsibility of those people whose names appear on the list to provide the Secretary with annual updates of their judging experience.
NB Rule 45 is subject to change according to the mandatory Kennel Club Judges Working Party requirements issued by The Kennel Club from time to time
